Purchasing

Nicole Putt, Purchasing Agent

Bay County Building
515 Center Avenue, Suite 703
Bay City, Michigan 48708
Voice: (989) 895-4037
Fax: (989) 895-4178
[email protected]

Bay County follows the Values and Guiding Principles of Public Procurement:

TRANSPARENCY ~ SERVICE ~ IMPARTIALITY ~ PROFESSIONALISM ~ ETHICS ~ ACCOUNTABILITY

Purpose

The Purchasing Division is to provide for the fair and equitable treatment of all persons involved in public purchasing by Bay County, to maximize the purchasing value of public funds in procurement, to provide guidance to all individuals involved in public purchasing regarding the application of the policies and procedures to be adhered to; provides safeguards for maintaining a procurement system of quality and integrity and ensures that expenditures are incurred and recorded timely and in compliance with the annual adopted budget.

The Purchasing Agent shall serve as Bay County’s principal public purchasing official for the procurement of supplies, services, equipment, and construction need by, as well as the disposal, by way of selling via competitive bids, trading, auctioning, or scrapping of surplus and equipment belonging to Bay County.


Purchasing Guidelines

  • Authorized purchasers may make purchases under $1,000 without a Purchase Order
  • Between $1,000 to $5,000 requires one (1) written quote
  • Over $5,000 but below $20,000 requires a minimum of three (3) written quotes.
  • Over $20,000 requires a sealed bid.

Purchasing Process

  • Purchases above $5,000 but below $20,000 require a minimum of three (3) written price quotes. In some instances, the Purchasing Agent may request a formal quotation process.
  • Purchases over $20,000 require a formal bid; requirements for the bid process are detailed in the bid documents. 
  • Bids and formal quotation processes will be advertised on:
  • Location Link
     

     Bay County TV

    		 https://www.youtube.com/c/BayCountyMI
     BidNet
    		  https://www.bidnetdirect.com/mitn/solicitations/open-bids/page1,
     Bay County Facebook
    		  https://www.facebook.com/baycounty

Upcoming Solicitations

  • Electronic Financial Software, Human Resources and Investments

Bay County Active Solicitations

Bid Number Bid Name Bid Date/Time Opening Link to Bid Documents
 Notes
 RFQu 2026-01 MEDICAL EXAMINER  March 6, 2026 11:00 AM  RFQu 2026-01 Medical Examiner  DEADLINE FOR VENDOR QUESTIONS February 25, 2026
5:00 PM
RESPONSES DUE FROM COUNTY February 27, 2026
5:00 PM
PROPOSED DATE/TIME REQUIRED March 6, 2026
11:00 A.M.
SUBMIT QUALIFICATIONS TO: BAY COUNTY FINANCE DEPT.
PURCHASING DIVISION
BAY COUNTY BUILDING 515 CENTER AVENUE
7TH FLOOR
BAY CITY, MI 48708-5128
MARK QUALIFICATION SUBMISSION: “BAY COUNTY MEDICAL EXAMINER – DELIVER TO THE FINANCE DEPARTMENT IMMEDIATELY"
 IFB 2026-02 BAY COUNTY JAIL CHILLER REPLACEMENT  March 20, 2026 11:00 AM

 IFB 2026-02 JAIL CHILLER REPLACEMENT

Walk Thru Sign In Sheet

  WALK-THROUGH – STRONGLY SUGGESTED March 3, 2026
10:00 A.M.
BAY COUNTY LAW ENFORCEMENT CENTER
503 3RD STREET, BAY CITY, MI 48708
DEADLINE FOR VENDOR QUESTIONS March 6, 2026
5:00 PM
ADDENDUM ISSUED March 13, 2026
5:00 PM
PROPOSED DATE/TIME REQUIRED March 20, 2026
11:00 AM
BID SUBMITTAL BAY COUNTY FINANCE DEPT.
ATTN: NICOLE PUTT
BAY COUNTY BUILDING
515 CENTER AVENUE
7TH FLOOR
BAY CITY, MI 48708-5128
MARK BID “BAY COUNTY JAIL CHILLER REPLACEMENT- DELIVER BID TO FINANCE DEPARTMENT IMMEDIATELY”
         

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