Purchasing

Bay County follows the Values and Guiding Principles of Public Procurement:

TRANSPARENCY ~ SERVICE ~ IMPARTIALITY ~ PROFESSIONALISM ~ ETHICS ~ ACCOUNTABILITY

Purpose

The Purchasing Division is to provide for the fair and equitable treatment of all persons involved in public purchasing by Bay County, to maximize the purchasing value of public funds in procurement, to provide guidance to all individuals involved in public purchasing regarding the application of the policies and procedures to be adhered to; provides safeguards for maintaining a procurement system of quality and integrity and ensures that expenditures are incurred and recorded timely and in compliance with the annual adopted budget.

The Purchasing Agent shall serve as Bay County’s principal public purchasing official for the procurement of supplies, services, equipment, and construction need by, as well as the disposal, by way of selling via competitive bids, trading, auctioning, or scrapping of surplus and equipment belonging to Bay County.

Purchasing Guidelines

• Authorized purchasers may make purchases under $1,000 without a Purchase Order
• Between $1,000 to $5,000 requires one (1) written quote
• Over $5,000 but below $20,000 requires a minimum of three (3) written quotes.
• Over $20,000 requires a sealed bid.

Purchasing Process

• Purchases above $5,000 but below $20,000 require a minimum of three (3) written price quotes. In some instances, the Purchasing Agent may request a formal quotation process.
• Purchases over $20,000 require a formal bid; requirements for the bid process are detailed in the bid documents. 
• Bids and formal quotation processes will be advertised on:

• Location	Link
  Bay County TV	https://www.youtube.com/c/BayCountyMI
  BidNet	https://www.bidnetdirect.com/mitn/solicitations/open-bids/page1,
  Bay County Facebook	https://www.facebook.com/baycounty

Upcoming Solicitations

• Electronic Financial Software, Human Resources and Investments

Bay County Active Solicitations

Bid Number	Bid Name	Bid Date/Time Opening	Link to Bid Documents	Notes
2025-04	Bay County Land Bank  YMCA Abatement	June 13, 2025 11:00 AM	YMCA Abatement Bid Supporting YMCA Abatement Bid Documents Addendum #1 2025-04 Addendum #2 2025-04	MANDATORY PRE-BID MEETING MAY 22,2025 2:30 PM LOCATION 501 COLUMBUS AVE BAY CITY, MI 48708 DEADLINE FOR VENDOR QUESTIONS MAY 30, 2025 5:00 PM RESPONSES DUE FROM LAND BANK JUNE 6, 2025 5:00 PM PROPOSED DATE/TIME REQUIRED JUNE 13, 2025 11:00 AM PROPOSAL SUBMITTAL BAY COUNTY TREASURER’S OFFICE. ATTN: WESTON PRINCE BAY COUNTY BUILDING 515 CENTER AVENUE SUITE 602 BAY CITY, MI 48708-5128 MARK PROPOSAL “BAY COUNTY LAND BANK AUTHORITY YMCA ABATEMENT – DELIVER TO THE TREASURER’S OFFICE”
2025-05	Bay County Lank Bank YMCA Demolition	June 13, 2025 11:00 AM	YMCA Demolition Bid Combined YMCA Demo Supporting Bid Documents Addendum #1 2025-05	MANDATORY PRE-BID MEETING MAY 22,2025 2:30 PM LOCATION 501 COLUMBUS AVE BAY CITY, MI 48708 DEADLINE FOR VENDOR QUESTIONS MAY 30, 2025 5:00 PM RESPONSES DUE FROM LAND BANK JUNE 6, 2025 5:00 PM PROPOSED DATE/TIME REQUIRED JUNE 13, 2025 11:00 AM PROPOSAL SUBMITTAL BAY COUNTY TREASURER’S OFFICE. ATTN: WESTON PRINCE BAY COUNTY BUILDING 515 CENTER AVENUE SUITE 602 BAY CITY, MI 48708-5128 MARK PROPOSAL “BAY COUNTY LAND BANK AUTHORITY YMCA DEMOLITION – DELIVER TO THE TREASURER’S OFFICE”
2025-06	Bay County Land Bank YMCA Environmental	June 13, 2025 11:00 AM	YMCA Environmental Bid Combined YMCA Environmental Part 1 Phase I Environmental Site Assessment Part I PM - Phase II Environmental Site Assessment Part 2 PM - Phase II Environmental Site Assessment Part 3 PM - Phase II Environmental Site Assessment Addendum #1 2025-06	DEADLINE FOR VENDOR QUESTIONS MAY 30, 2025 5:00 PM RESPONSES DUE FROM LAND BANK JUNE 6, 2025 5:00 PM PROPOSED DATE/TIME REQUIRED JUNE 13, 2025 11:00 AM PROPOSAL SUBMITTAL BAY COUNTY TREASURER’S OFFICE. ATTN: WESTON PRINCE BAY COUNTY BUILDING 515 CENTER AVENUE SUITE 602 BAY CITY, MI 48708-5128 MARK PROPOSAL “BAY COUNTY LAND BANK AUTHORITY YMCA ENVIRONMENTAL – DELIVER TO THE TREASURER’S OFFICE”
2025-04  2025-05  2025-06	YMCA Additional Addendum Documents			DOCUMENTS LINKS WERE EMAILED TO ALL KNOWN PARTIES, WHICH IS A REQUIREMENT FOR BID RESPONSE. ADDITIONALLY, ALL DOCUMENTS ARE ON BIDNET.
2025-08	Bay County Land Bank 213 Pine Street Demolition	June 16, 2025 3:00 PM	213 Pine Street Demolition Bid 213 Pine Street Demolition Asbestos Report	MANDATORY PRE-BID MEETING June 2, 2025 10:00 AM DEADLINE FOR VENDOR QUESTIONS June 6, 2025 5:00 PM RESPONSES DUE FROM LAND BANK June 8, 2025 5:00 PM PROPOSED DATE/TIME REQUIRED June 16, 2025 3:00 PM PROPOSAL SUBMITTAL BAY COUNTY TREASURER’S OFFICE. ATTN: WESTON PRINCE BAY COUNTY BUILDING 515 CENTER AVENUE SUITE 602 BAY CITY, MI 48708-5128 MARK PROPOSAL “BAY COUNTY LAND BANK AUTHORITY 213 PINE ST DEMOLITION BID – DELIVER TO THE TREASURER’S OFFICE

Resources

• Michigan Public Purchasing Officers Association Code of Ethics.pdf
• NIGP The Institute for Public Procurement Code of Ethics.pdf
• NIGP Values and Guiding Principles.pdf
• Michigan Intergovernmental Trade Network (MITN) registration link.