Bay County follows the Values and Guiding Principles of Public Procurement:
TRANSPARENCY ~ SERVICE ~ IMPARTIALITY ~ PROFESSIONALISM ~ ETHICS ~ ACCOUNTABILITY
Purpose
The Purchasing Division is to provide for the fair and equitable treatment of all persons involved in public purchasing by Bay County, to maximize the purchasing value of public funds in procurement, to provide guidance to all individuals involved in public purchasing regarding the application of the policies and procedures to be adhered to; provides safeguards for maintaining a procurement system of quality and integrity and ensures that expenditures are incurred and recorded timely and in compliance with the annual adopted budget.
The Purchasing Agent shall serve as Bay County’s principal public purchasing official for the procurement of supplies, services, equipment, and construction need by, as well as the disposal, by way of selling via competitive bids, trading, auctioning, or scrapping of surplus and equipment belonging to Bay County.
Purchasing Guidelines
- Authorized purchasers may make purchases under $1,000 without a Purchase Order
- Between $1,000 to $5,000 requires one (1) written quote
- Over $5,000 but below $20,000 requires a minimum of three (3) written quotes.
- Over $20,000 requires a sealed bid.
Purchasing Process
- Purchases above $5,000 but below $20,000 require a minimum of three (3) written price quotes. In some instances, the Purchasing Agent may request a formal quotation process.
- Purchases over $20,000 require a formal bid; requirements for the bid process are detailed in the bid documents.
- Bids and formal quotation processes will be advertised on:
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Upcoming Solicitations
- Electronic Financial Software, Human Resources and Investments
Bay County Active Solicitations
Bid Number | Bid Name | Bid Date/Time Opening | Link to Bid Documents | Notes |
2025-03 | Construction Manager and Design Professional For Bay County Community Center Pool Facility | July 23, 2025 11:00 AM | Pool Feasibility Study RFQu 2025-03 | MANDATORY PRE-BID MEETING: JUNE 25, 2025 9:00 AM LOCATION: BAY COUNTY COMMUNITYCENTER 800 JOHN F KENNEDY DR. BAY CITY MI, 48706 DEADLINE FOR VENDOR QUESTIONS: JULY 2, 2025 5:00 PM RESPONSES DUE FROM COUNTY: JULY 9, 2025 5:00 PM PROPOSED DATE/TIME REQUIRED: JULY 23, 2025 11:00 A.M. SUBMIT QUALIFICATIONS TO: BAY COUNTY FINANCE DEPT. PURCHASING DIVISION BAY COUNTY BUILDING 515 CENTER AVENUE 7TH FLOOR BAY CITY, MI 48708-5128 MARK QUALIFICATION SUBMISSION: “BAY COUNTY COMMUNITY CENTER POOL CONSTRUCTION MANAGER AND DESIGN PROFESSIONAL – DELIVER TO THE FINANCE DEPARTMENT IMMEDIATELY” |
2025-07 | Bay County Enterprise Resource Planning Software | August 8, 2025 | ERP Software Bid | DEADLINE FOR VENDOR QUESTIONS JULY 11, 2025 5:00 PM RESPONSES DUE FROM COUNTY JULY 25, 2025 5:00 PM PROPOSED DATE/TIME REQUIRED AUGUST 8, 2025 11:00 AM PROPOSAL SUBMITTAL BAY COUNTY FINANCE DEPT. PURCHASING DIVISION ATTN: NICOLE PUTT BAY COUNTY BUILDING 515 CENTER AVENUE; 7TH FLOOR BAY CITY, MI 48708-5128 MARK PROPOSAL “BAY COUNTY ENTERPRISE RESOURCE PLANNING SOFTWARE– DELIVER TO THE FINANCE DEPARTMENT IMMEDIATELY” |
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Resources