Purchasing

Frances Moore, Purchasing Agent
Jessica Foss, Assistant Purchasing Agent

Bay County Building
515 Center Avenue, Suite 703
Bay City, Michigan 48708
Voice: (989) 895-4037
Fax: (989) 895-4178
[email protected]

Bay County follows the Values and Guiding Principles of Public Procurement:

TRANSPARENCY ~ SERVICE ~ IMPARTIALITY ~ PROFESSIONALISM ~ ETHICS ~ ACCOUNTABILITY

Purpose

The Purchasing Division is to provide for the fair and equitable treatment of all persons involved in public purchasing by Bay County, to maximize the purchasing value of public funds in procurement, to provide guidance to all individuals involved in public purchasing regarding the application of the policies and procedures to be adhered to; provides safeguards for maintaining a procurement system of quality and integrity and ensures that expenditures are incurred and recorded timely and in compliance with the annual adopted budget.

The Purchasing Agent shall serve as Bay County’s principal public purchasing official for the procurement of supplies, services, equipment, and construction need by, as well as the disposal, by way of selling via competitive bids, trading, auctioning, or scrapping of surplus and equipment belonging to Bay County.


Purchasing Guidelines

  • Authorized purchasers may make purchases under $1,000 without a Purchase Order
  • Between $1,000 to $5,000 requires one (1) written quote
  • Over $5,000 but below $20,000 requires a minimum of three (3) written quotes.
  • Over $20,000 requires a sealed bid.

Purchasing Process

  • Purchases above $5,000 but below $20,000 require a minimum of three (3) written price quotes. In some instances, the Purchasing Agent may request a formal quotation process.
  • Purchases over $20,000 require a formal bid; requirements for the bid process are detailed in the bid documents. 
  • Bids and formal quotation processes will be advertised on:
  • Location Link
     

     Bay County TV

    		 https://www.youtube.com/c/BayCountyMI
     BidNet
    		  https://www.bidnetdirect.com/mitn/solicitations/open-bids/page1,
     Bay County Facebook
    		  https://www.facebook.com/baycounty

Upcoming Solicitations

  • Jail Inmate Phone and Video Visitation Service
  • Electronic Financial Software

Bay County Active Solicitations

Bid Number Bid Name Bid Date/Time Opening Link to Bid Documents
 Notes
         
 IFB 2024-26 Bay County Waste & Recycling Removal REBID  November 1, 2024 @ 11:00 a.m.  IFB 2024-26 Bay County Waste and Recycling Removal.pdf  This is a rebid of IFB 2024-23.  Vendor questions are due by October 23, 2024, 5:00 PM
         
 IFB 2024-24 Central Dispatch Diesel Generator Replacement  December 6, 2024 @ 11:00 a.m.  IFB 2024 Central Dispatch Generator Replacement.pdf  A site walk-through has been scheduled for November 1, 2024 @ 9:00 a.m.  This walk-through is strongly suggested.
         
 IFB 2024-25  Central Dispatch Uninterruptible Power Supply (UPS) Replacement  December 6, 2024 @ 12:00 p.m.  IFB 2024- Central Dispatch UPS Replacement.pdf  A site walk-through has been scheduled for November 1, 2024 @ 1:00 p.m. This walk-through is strongly suggested.
 IFB 2024-25 ADDENDUM #1  Addendum time change for the walk-through.      A site walk-through has been scheduled for November 1, 2024 @ 10:00 a.m. This walk-through is strongly suggested.
         

 

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