Purchasing

Frances Moore, Purchasing Agent
Jessica Foss, Assistant Purchasing Agent

Bay County Building
515 Center Avenue, Suite 703
Bay City, Michigan 48708
Voice: (989) 895-4037
Fax: (989) 895-4178
[email protected]

Bay County follows the Values and Guiding Principles of Public Procurement:

TRANSPARENCY ~ SERVICE ~ IMPARTIALITY ~ PROFESSIONALISM ~ ETHICS ~ ACCOUNTABILITY

Purpose

The Purchasing Division is to provide for the fair and equitable treatment of all persons involved in public purchasing by Bay County, to maximize the purchasing value of public funds in procurement, to provide guidance to all individuals involved in public purchasing regarding the application of the policies and procedures to be adhered to; provides safeguards for maintaining a procurement system of quality and integrity and ensures that expenditures are incurred and recorded timely and in compliance with the annual adopted budget.

The Purchasing Agent shall serve as Bay County’s principal public purchasing official for the procurement of supplies, services, equipment, and construction need by, as well as the disposal, by way of selling via competitive bids, trading, auctioning, or scrapping of surplus and equipment belonging to Bay County.


Purchasing Guidelines

  • Authorized purchasers may make purchases under $1,000 without a Purchase Order
  • Between $1,000 to $5,000 requires one (1) written quote
  • Over $5,000 but below $20,000 requires a minimum of three (3) written quotes.
  • Over $20,000 requires a sealed bid.

Purchasing Process

  • Purchases above $5,000 but below $20,000 require a minimum of three (3) written price quotes. In some instances, the Purchasing Agent may request a formal quotation process.
  • Purchases over $20,000 require a formal bid; requirements for the bid process are detailed in the bid documents. 
  • Bids and formal quotation processes will be advertised on:
  • Location Link
     

     Bay County TV

     https://www.youtube.com/c/BayCountyMI
     Bay City Times
     Sunday Print Edition
     MLive  https://classifieds.mlive.com/marketplace/category/Legals
     GovSpend  https://govspend.com
     BidNet
     https://www.bidnetdirect.com/mitn/solicitations/open-bids/page1,
     Bay County Facebook
     https://www.facebook.com/baycounty

Upcoming Solicitations

  • Department on Aging Kitchen Expansion
  • Waste and Recycling Removal
  • UPS Battery Back-up for Information Systems (4th Quarter 2024)
  • Jail Feasibility Study (4th Quarter 2024)
  • Jail Inmate Medical Care Services

Bay County Active Solicitations

Bid Number Bid Name Bid Date/Time Opening Link to Bid Documents
Notes
         
 RFP 2024-13 Opioid Settlement Funds Request for Funding Proposals  July 8, 2024 @11:00 a.m.  RFP 2024-13 Opioid Settlement Funds.pdf Questions due to the County June 14, 2024 
RFP 2024-13 ADDENDUM   Addendum #1    RFP 2024-13 ADDEDNUM Opioid Settlement Funds.pdf  
RFP 2024-13 ADDENDUM 2  Addendum #2    ADDENDUM 2 OPIOID SETTLEMNET FUNDS.pdf Response to vendor questions
         
 RFP 2024-12  Mosquito Control Geospatial Web Based Data Management System  July 12, 2024 1:00 p.m.  RFP 2024-12 Mosquito Control Geospatial Web Based Data Management System.pdf  Questions due to the County June 21, 2024, 5:00 p.m.
 RFP 2024-12 ADDENDUM 2      ADDENDUM 2.pdf  
         
   Demolition and Site Clearing Bids    BID PACKAGE FOR DEMOLITION AND SITE CLEARANCE BIDS-507 Woodside Lane.pdf Copies of the contract documents may be obtained at the Landbank Offices Suite 602 Bay County Building or AKT Peerless Environmental Services 214 Janes Ave. Saginaw.
         
 IFB 2024-11  DOA Meal Delivery Vehicle REBID 07/09/2024 @ 11:00 a.m.  IFB 2024- DOA Vehicle Rebid.pdf Question due from vendors June 21, 2024 by 5:00 p.m.
         
 RFP 2024-10  Sheriff' Office Inmate Medical Care Services August 9, 2024 @ 11:00 a.m.  RFP 2024-10 Jail Inmate Medical Care Services.pdf Mandatory Walk-Through July 12, 2024 @ 9:00 a.m. Details within bid document

 

Resources