Purchasing

Bay County follows the Values and Guiding Principles of Public Procurement:

TRANSPARENCY ~ SERVICE ~ IMPARTIALITY ~ PROFESSIONALISM ~ ETHICS ~ ACCOUNTABILITY

Purpose

The Purchasing Division is to provide for the fair and equitable treatment of all persons involved in public purchasing by Bay County, to maximize the purchasing value of public funds in procurement, to provide guidance to all individuals involved in public purchasing regarding the application of the policies and procedures to be adhered to; provides safeguards for maintaining a procurement system of quality and integrity and ensures that expenditures are incurred and recorded timely and in compliance with the annual adopted budget.

The Purchasing Agent shall serve as Bay County’s principal public purchasing official for the procurement of supplies, services, equipment, and construction need by, as well as the disposal, by way of selling via competitive bids, trading, auctioning, or scrapping of surplus and equipment belonging to Bay County.

Purchasing Guidelines

• Authorized purchasers may make purchases under $1,000 without a Purchase Order
• Between $1,000 to $5,000 requires one (1) written quote
• Over $5,000 but below $20,000 requires a minimum of three (3) written quotes.
• Over $20,000 requires a sealed bid.

Purchasing Process

• Purchases above $5,000 but below $20,000 require a minimum of three (3) written price quotes. In some instances, the Purchasing Agent may request a formal quotation process.
• Purchases over $20,000 require a formal bid; requirements for the bid process are detailed in the bid documents. 
• Bids and formal quotation processes will be advertised on:

• Location	Link
  Bay County TV	https://www.youtube.com/c/BayCountyMI
  BidNet	https://www.bidnetdirect.com/mitn/solicitations/open-bids/page1,
  Bay County Facebook	https://www.facebook.com/baycounty

Upcoming Solicitations

• Electronic Financial Software, Human Resources and Investments

Bay County Active Solicitations

Bid Number	Bid Name	Bid Date/Time Opening	Link to Bid Documents	Notes
RFQu 2026-01	MEDICAL EXAMINER	March 6, 2026 11:00 AM	RFQu 2026-01 Medical Examiner	DEADLINE FOR VENDOR QUESTIONS February 25, 2026 5:00 PM RESPONSES DUE FROM COUNTY February 27, 2026 5:00 PM PROPOSED DATE/TIME REQUIRED March 6, 2026 11:00 A.M. SUBMIT QUALIFICATIONS TO: BAY COUNTY FINANCE DEPT. PURCHASING DIVISION BAY COUNTY BUILDING 515 CENTER AVENUE 7TH FLOOR BAY CITY, MI 48708-5128 MARK QUALIFICATION SUBMISSION: “BAY COUNTY MEDICAL EXAMINER – DELIVER TO THE FINANCE DEPARTMENT IMMEDIATELY"
IFB 2026-02	BAY COUNTY JAIL CHILLER REPLACEMENT	March 20, 2026 11:00 AM	IFB 2026-02 JAIL CHILLER REPLACEMENT Walk Thru Sign In Sheet Addendum 1 Jail Chiller	WALK-THROUGH – STRONGLY SUGGESTED March 3, 2026 10:00 A.M. BAY COUNTY LAW ENFORCEMENT CENTER 503 3RD STREET, BAY CITY, MI 48708 DEADLINE FOR VENDOR QUESTIONS March 6, 2026 5:00 PM ADDENDUM ISSUED March 13, 2026 5:00 PM PROPOSED DATE/TIME REQUIRED March 20, 2026 11:00 AM BID SUBMITTAL BAY COUNTY FINANCE DEPT. ATTN: NICOLE PUTT BAY COUNTY BUILDING 515 CENTER AVENUE 7TH FLOOR BAY CITY, MI 48708-5128 MARK BID “BAY COUNTY JAIL CHILLER REPLACEMENT- DELIVER BID TO FINANCE DEPARTMENT IMMEDIATELY”
Kawkawlin Township Lawn Maintenance for Township Properties	Lawn Maintenance for Kawkawlin Township Properties	April 6, 2026, at 6:00 PM	Kawkawlin Township Lawn Maintenance Bid	Bay County Purchasing is posting this Bid strictly on behalf of Kawkawlin Township. All contracts, agreements, and obligations resulting from this solicitation will be exclusively between the awarded vendor and Kawkawlin Township. Bay County is not a party to the contract and bears no responsibility for its terms, administration, or execution.   Sealed bids must be submitted in an envelope marked “Sealed Bid: Lawn Maintenance RFP” and delivered or mailed to: Kawkawlin Township Clerk Brian Waldee 1836 E. Parish Road Kawkawlin, MI 48631 Bids must be received by April 6, 2026, at 6:00 PM EST. Late submissions will not be considered. Contact the Township Clerk at (989) 686-8710 or [email protected] with any questions.
Bay County Land Bank Authority  and the Bay City Brownfield Redevelopment Authority	ITB 2026-05 Requesting Bids for the excavation of contaminated soil (the Work) planned at 108 Adams Street and 501 Columbus Avenues in Bay City, Michigan.	April 6, 2026 3PM to Bay County Treasurer's Office	BCLBA ITB 2026-05 Bid Document	A mandatory, on-site Pre-Bid Meeting will be held 1:00 PM EST on April 1, 2026. Bids from those who did not attend the pre-bid meeting will not be accepted. If the Bidder has questions regarding the Bidding Documents or process, the questions shall be submitted via e-mail to the Professional, Brian Berger, PE ([email protected]) and copy Weston Prince ([email protected]) no later than 3:00 PM EST on April 6, 2026. The Professional will issue an addendum to all Bidders via e-mail answering such questions by 5:00 PM EST on April 7, 2026.
RFP 2026-03	Bay County Community Center Pool Locker Room Remodel	April 17, 2026 11:00 AM	Bay County Community Center Pool Locker Room Remodel Bid Document	WALK THROUGH APRIL 1, 2026 2:00 P.M LOCATION BAY COUNTY COMMUNITY CENTER 800 J.F. KENNEDY DRIVE BAY CITY, MI 48706 DEADLINE FOR VENDOR QUESTIONS APRIL 8, 2026 5:00 PM RESPONSES DUE FROM COUNTY APRIL 10, 2026 5:00 PM PROPOSED DATE/TIME REQUIRED APRIL 17, 2026, 11:00 AM ANTICIPATED SELECTION DATE MAY 1, 2026 SUBMIT QUALIFICATIONS TO: BAY COUNTY FINANCE DEPT. PURCHASING DIVISION BAY COUNTY BUILDING 515 CENTER AVENUE 7TH FLOOR BAY CITY, MI 48708-5128 MARK QUALIFICATION SUBMISSION: “BAY COUNTY COMMUNITY CENTER POOL LOCKER ROOM– DELIVER TO THE FINANCE DEPARTMENT IMMEDIATELY”

Resources

• Michigan Public Purchasing Officers Association Code of Ethics.pdf
• NIGP The Institute for Public Procurement Code of Ethics.pdf
• NIGP Values and Guiding Principles.pdf
• Michigan Intergovernmental Trade Network (MITN) registration link.