Purchasing

Frances Moore, Purchasing Agent
Jessica Foss, Assistant Purchasing Agent

Bay County Building
515 Center Avenue, Suite 703
Bay City, Michigan 48708
Voice: (989) 895-4037
Fax: (989) 895-4178
[email protected]

Bay County follows the Values and Guiding Principles of Public Procurement:

TRANSPARENCY ~ SERVICE ~ IMPARTIALITY ~ PROFESSIONALISM ~ ETHICS ~ ACCOUNTABILITY

Purpose

The Purchasing Division is to provide for the fair and equitable treatment of all persons involved in public purchasing by Bay County, to maximize the purchasing value of public funds in procurement, to provide guidance to all individuals involved in public purchasing regarding the application of the policies and procedures to be adhered to; provides safeguards for maintaining a procurement system of quality and integrity and ensures that expenditures are incurred and recorded timely and in compliance with the annual adopted budget.

The Purchasing Agent shall serve as Bay County’s principal public purchasing official for the procurement of supplies, services, equipment, and construction need by, as well as the disposal, by way of selling via competitive bids, trading, auctioning, or scrapping of surplus and equipment belonging to Bay County.


Purchasing Guidelines

  • Authorized purchasers may make purchases under $1,000 without a Purchase Order
  • Between $1,000 to $5,000 requires one (1) written quote
  • Over $5,000 but below $20,000 requires a minimum of three (3) written quotes.
  • Over $20,000 requires a sealed bid.

Purchasing Process

  • Purchases above $5,000 but below $20,000 require a minimum of three (3) written price quotes. In some instances, the Purchasing Agent may request a formal quotation process.
  • Purchases over $20,000 require a formal bid; requirements for the bid process are detailed in the bid documents. 
  • Bids and formal quotation processes will be advertised on:
  • Location Link
     

     Bay County TV

     https://www.youtube.com/c/BayCountyMI
     Bay City Times
     Sunday Print Edition
     GovSpend  https://govspend.com
     BidNet
     https://www.bidnetdirect.com/mitn/solicitations/open-bids/page1,
     Bay County Facebook
     https://www.facebook.com/baycounty

Upcoming Solicitations

  • Diesel Generator Replacement for Central Dispatch
  • UPS Battery Back-up for Central Dispatch
  • Jail Inmate Phone and Video Visitation Service (1st Quarter 2025)

Bay County Active Solicitations

Bid Number Bid Name Bid Date/Time Opening Link to Bid Documents
Notes
         
         
 RFQu 2024-22  Personnel Department Insurance Agent to Obtain Third Party Administrator for Workers' Compensation and Excess Workers' Compensation Insurance Coverage  October 11, 2024 @ 11:00 a.m.  RFQu 2024-22 Insurance Agent TPA WC.pdf  This is a rebid of RFQu 2024-20. Vendor questions due no later than September 20, 2024
 RFQu 2024-22 ADDENDUM      RFQu 2024-22 ADDENDUM.pdf  
         
 IFB 2024-23 Waste & Recycling Removal October 4, 2024 @ 11:00 a.m.  IFB 2024-23 Waste and Recycling Removal.pdf  Questions for this bid are due to Purchasing no later than September 20, 2024, 5:00 p.m.
 IFB 2024-23 ADDENDUM      Addendum Bay County IFB 2024-13 Waste and Recycling Removal.pdf Responses to vendor questions

 

Resources