Purchasing

Nicole Putt, Purchasing Agent

Bay County Building
515 Center Avenue, Suite 703
Bay City, Michigan 48708
Voice: (989) 895-4037
Fax: (989) 895-4178
[email protected]

Bay County follows the Values and Guiding Principles of Public Procurement:

TRANSPARENCY ~ SERVICE ~ IMPARTIALITY ~ PROFESSIONALISM ~ ETHICS ~ ACCOUNTABILITY

Purpose

The Purchasing Division is to provide for the fair and equitable treatment of all persons involved in public purchasing by Bay County, to maximize the purchasing value of public funds in procurement, to provide guidance to all individuals involved in public purchasing regarding the application of the policies and procedures to be adhered to; provides safeguards for maintaining a procurement system of quality and integrity and ensures that expenditures are incurred and recorded timely and in compliance with the annual adopted budget.

The Purchasing Agent shall serve as Bay County’s principal public purchasing official for the procurement of supplies, services, equipment, and construction need by, as well as the disposal, by way of selling via competitive bids, trading, auctioning, or scrapping of surplus and equipment belonging to Bay County.


Purchasing Guidelines

  • Authorized purchasers may make purchases under $1,000 without a Purchase Order
  • Between $1,000 to $5,000 requires one (1) written quote
  • Over $5,000 but below $20,000 requires a minimum of three (3) written quotes.
  • Over $20,000 requires a sealed bid.

Purchasing Process

  • Purchases above $5,000 but below $20,000 require a minimum of three (3) written price quotes. In some instances, the Purchasing Agent may request a formal quotation process.
  • Purchases over $20,000 require a formal bid; requirements for the bid process are detailed in the bid documents. 
  • Bids and formal quotation processes will be advertised on:
  • Location Link
     

     Bay County TV

    		 https://www.youtube.com/c/BayCountyMI
     BidNet
    		  https://www.bidnetdirect.com/mitn/solicitations/open-bids/page1,
     Bay County Facebook
    		  https://www.facebook.com/baycounty

Upcoming Solicitations

  • Electronic Financial Software, Human Resources and Investments

Bay County Active Solicitations

Bid Number Bid Name Bid Date/Time Opening Link to Bid Documents
 Notes
 2025-09  Jail Feasibility Study/Building Assessment Consultant  SEPTEMBER 12, 2025 11:00 A.M. Jail Feasibility Study/Building Assessment Consultant

MANDATORY SITE VISIT: AUGUST 13, 2025 10:00 AM LOCATION Bay County Jail Facility 503 3rd St. Bay City MI. 48708

DEADLINE FOR VENDOR QUESTIONS AUGUST 22, 2025 5:00 PM

RESPONSES DUE FROM COUNTY AUGUST 29, 2025 5:00 PM

PROPOSED DATE/TIME REQUIRED SEPTEMBER 12, 2025 11:00 A.M.

SUBMIT QUALIFICATIONS TO: BAY COUNTY FINANCE DEPT. PURCHASING DIVISION BAY COUNTY BUILDING 515 CENTER AVENUE 7 TH FLOOR BAY CITY, MI 48708-5128 MARK QUALIFICATION SUBMISSION: “JAIL FEASIBILITY STUDY/BUILDING ASSESSMENT CONSULANT– DELIVER TO THE FINANCE DEPARTMENT IMMEDIATELY”
 2025-07  Bay County Enterprise Resource Planning Software  August 8, 2025  ERP Software Bid  DEADLINE FOR VENDOR QUESTIONS JULY 11, 2025
5:00 PM
RESPONSES DUE FROM COUNTY JULY 25, 2025
5:00 PM
PROPOSED DATE/TIME REQUIRED AUGUST 8, 2025
11:00 AM
PROPOSAL SUBMITTAL BAY COUNTY FINANCE DEPT.
PURCHASING DIVISION
ATTN: NICOLE PUTT
BAY COUNTY BUILDING
515 CENTER AVENUE; 7TH FLOOR
BAY CITY, MI 48708-5128
MARK PROPOSAL “BAY COUNTY ENTERPRISE RESOURCE PLANNING SOFTWARE– DELIVER TO THE FINANCE DEPARTMENT IMMEDIATELY”
         

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